Finance
A real ledger, not a spreadsheet that's one mistake from chaos.
Every charge and payment hits the member ledger. Partial payments apply FIFO to the oldest invoice. Refunds create credits, credits get applied to next invoices, and every movement is timestamped and attributable. The dashboard shows today's revenue, monthly P&L, outstanding dues and expiring subscriptions in real time.
What's in the box
Each bullet is something the product actually does today, not a future promise.
- Invoices: subscription-cycle generated, ad-hoc, with line items
- Payments: cash / card / bank transfer / other, recorded by named staff
- FIFO payment application — oldest dues clear first, no manual matching
- Credits & refunds with full audit trail
- Per-member balance: total charged, total paid, credits, outstanding
- Dashboard tiles: today's check-ins, today's revenue, monthly P&L
- Expense tracking with categories so monthly profit is one query away
- Activity log per member — every charge, payment, refund with running balance
On the roadmap
We're honest about what's coming next vs what already ships. These items are scoped and in active development:
- Gateway integration so members can renew themselves without staff input
- Tenant-level financial year selector for non-Gregorian fiscal reporting
See a sample monthly P&L
On the demo we'll generate a live monthly report from sample data so you can see how revenue, expenses, refunds and outstanding dues come together in one view.